SmartDocs

Document Archiving and Digitization System

SmartDocs Document Archiving and Digitization System is a comprehensive solution that allows businesses to link all their important data, creating a single common reference source.

Experience now
SmartDocs SmartDocs

Business Challenges

Get consulted now
Physical document storage takes up a lot of space and costs

Traditional paper document storage requires a lot of space and high storage costs.

Difficulty in searching and retrieving information

Paper documents make searching for information take a lot of time and effort, affecting work efficiency.

Risk of document loss and damage

Physical documents are easily damaged by the environment or lost, posing risks to businesses.

Document processing is complicated and time-consuming

Managing and reviewing documents using traditional methods is often lengthy and ineffective.

Lack of security and access control

Paper documents are difficult to control access rights, leading to the risk of information leakage.

Comprehensive document storage and digitization with SmartDocs!

Features (USP)

Digitize input documents

  • OCR recognizes and extracts information from a variety of documents and texts with up to 99% accuracy. Users can make additional edits. The data will then be stored and managed in the system.

Folder and document management

  • Manage individual documents for each user
  • Manage all documents in the project and authorized projects
  • Manage authorized departments
  • Manage documents awaiting approval

Document censorship

  • Streamline the document censorship process by levels to ensure that requirements for workflow and document quality are met

Smart document search

Many easy search formats according to needs:

  • Search folder
  • Search documents
  • Search by department
  • Search by tags
  • By keyword content in the OCR text

View details and check log

  • The system records and saves history, so it is easy to view detailed history and check log

Additional functions

  • Check notifications
  • Account management
  • User authorization

Featured Projects

Learn more

VIMC successfully deployed SmartDocs digital storage system

Overview

VIMC - Vietnam National Shipping Lines, is one of the leading companies in Vietnam in the maritime transport industry, with main services including cargo transportation, seaport services, and logistics. To improve management efficiency and meet the needs of an increasingly changing business environment, VIMC recognizes the need for digital transformation in document management processes and optimization of storage processes.

Challenges

VIMC is facing a major problem related to document management from large projects and member companies. These documents include contracts, meeting minutes, administrative papers, and other important documents. Manual document storage increases operational costs, while making it difficult to retrieve documents and share information between departments.

Solutions

To solve this problem, VIMC decided to deploy SmartDocs software, a document digitization and digital document management solution. SmartDocs uses OCR (optical character recognition) technology to digitize paper documents, thereby managing documents on a digital platform to increase work efficiency, reduce manual work, and save costs.

Impact

Digitizing documents and automating processes helps employees save time in searching and processing documents. SmartDocs helps improve employee productivity and helps VIMC maintain long-term relationships with customers.

Reduced physical document storage costs 40%
Reduced data retrieval time 50%
Reduced personnel costs in manual document management and processing 60%
Learn more

Frequently Asked Questions (FAQ)
01
In what form can SmartDocs be deployed?
See more

SmartDocs can be deployed in On-Premise or On-Cloud form flexibly according to customer requirements.

See more

SmartDocs can be deployed in On-Premise or On-Cloud form flexibly according to customer requirements.

02
In which fields is SmartDocs suitable?
See more

Smart Loan is suitable for all businesses that need to manage documents safely and effectively. Especially in the field of BFSI (Banking, Finance & Insurance), large enterprises & multi-industry corporations, state agencies & public administration organizations, healthcare, logistics...

See more

Smart Loan is suitable for all businesses that need to manage documents safely and effectively. Especially in the field of BFSI (Banking, Finance & Insurance), large enterprises & multi-industry corporations, state agencies & public administration organizations, healthcare, logistics...

03
SmartDocs's connectivity and integration capabilities?
See more

SmartDocs has the ability to synchronize and connect data with business systems: CRM, ERP, HRM, DMS, digital signature & electronic authentication systems...

See more

SmartDocs has the ability to synchronize and connect data with business systems: CRM, ERP, HRM, DMS, digital signature & electronic authentication systems...

04
How much does it cost to deploy SmartDocs?
See more

Please leave your information in the form to receive detailed advice and quotes from our experts.

See more

Please leave your information in the form to receive detailed advice and quotes from our experts.

Icon close