5 Key Advantages of E-Invoices Over Traditional Paper Invoices

What is an E-Invoice?

An e-invoice (electronic invoice) is a set of electronic data messages that record the sale of goods or the provision of services. These invoices are created, issued, sent, received, stored, and managed via electronic means. An e-invoice is generated and processed within the computer systems of organizations that have been issued a tax code, and is stored digitally by both the seller and the buyer in compliance with electronic transaction regulations.

There are two main types of e-invoices:

• Export invoices; VAT invoices; sales invoices; and others such as stamps, tickets, cards, and insurance payment receipts.
• Receipts for air freight charges, international shipping fee documents, and bank service charge documents.

5 Outstanding Advantages of E-Invoices Compared to Traditional Paper Invoices

Reduced Costs for Delivery and Storage

With e-invoices, businesses can send invoices directly to customers via email, electronic messaging, or print them out instantly if needed. This eliminates the need for physical delivery, significantly reducing operational costs. At the same time, recipients receive their invoices much faster without waiting for postal delivery.

In contrast, traditional red invoices, especially those sent to remote customers, often required logistics staff or third-party couriers, which incurred substantial transportation and handling costs.

Enhanced Security and Data Protection

E-invoices are stored and secured within an electronic system. Customers can access the system anytime to extract and store their invoices directly through the platform. This minimizes the risk of invoice loss, damage, or misuse, and also helps prevent the use of counterfeit invoices.

Time-Saving and Reduced Administrative Work

Because the entire process is digital, businesses can quickly retrieve invoice data for accounting, reporting, and tax purposes. Customers no longer have to wait for the seller to issue and deliver physical invoices, which can delay business operations. This real-time access streamlines workflows and reduces unnecessary in-person transactions, especially when dealing with financial institutions.

No Need to Submit Invoice Usage Reports

When using e-invoices, businesses are no longer required to submit periodic reports on invoice usage, as all invoice data is automatically uploaded and stored on the General Department of Taxation's system upon validation. This significantly reduces the need for tax accounting personnel and administrative staff to handle reporting tasks or deal with invoice and tax-related procedures.

High Convenience and Multiple Delivery Options for Customers

With online accessibility, business customers can choose from a variety of flexible delivery methods based on their internal needs, including:

• Sending invoices directly to the buyer through pre-agreed electronic delivery methods such as email or SMS
• Sending via an intermediary e-invoice solution provider’s system

→ Learn more: K-Invoice E-Invoice Solution

K-Invoice: A Comprehensive E-Invoice Solution by GMO-Z.com RUNSYSTEM

K-Invoice is an e-invoice software solution developed by GMO-Z.com RUNSYSTEM, fully equipped with features for invoice creation, issuance, and integration with the national tax system.

It is seamlessly integrated with the Kaike Smart Accounting Software as a new feature to support retail e-invoice management, ensuring compliance with Circular 78/2021/TT-BTC issued by the Ministry of Finance and Decree 123/2020/NĐ-CP by the Government on e-invoices for the sale of goods and provision of services.

Key Features of K-Invoice:

• Create, issue, adjust, replace, cancel, and convert invoices
• Send invoices to customers via email or convert to paper format
• Customize invoice templates or select from a library of ready-made templates
• Generate various reports and statistics, including invoice usage reports, input invoice management, and sales summaries
• Unlimited device access with account management and user permission controls
• Free 10-year invoice storage
• Bulk upload of product and customer information

• Automatic software updates in line with changes in tax regulations

   

Special Launch Promotion for K-Invoice E-Invoice Software

To celebrate the launch of K-Invoice, GMO-Z.com RUNSYSTEM is offering an exciting promotional program for customers:

• Surprisingly low price, starting from only 360 VND per invoice
• 100% free V100 e-invoice package during the launch period
• Free system setup, equivalent to a 500,000 VND discount on all e-invoice packages
• Exclusive bonus for Tenten.vn customers: receive a 30% discount voucher for Kaike Basic accounting software when using K-Invoice

👉 For more details, please visit: https://hoadon.kaike.vn/

Hotline: 02488 899 399 

Email: hotro@kaike.vn 

Facebook: https://www.facebook.com/Kaike.vietnam 

Website: https://kaike.vn/