Extracting Data from Non-Digitized Documents: Challenges and Solutions
Why Is Extracting Data from Non-Digitized Documents So Challenging?
Many businesses still rely on various types of non-digitized documents, such as invoices, receipts, contracts, employee records, and more. This makes document management and storage both cumbersome and costly. Moreover, retrieving information from these physical documents presents several challenges, including:
- Time-consuming and labor-intensive processes
Employees must manually browse, read, and search through each page to find the necessary information. This significantly reduces productivity and increases the risk of human error during data retrieval. - Negative impact on business decision-making
Relying on non-digitized documents slows down the decision-making process, lowers operational efficiency, and limits the ability to leverage information effectively for strategic planning.
OCR Studio & SmartDOCS: Optimal Solutions for Extracting Data from Non-Digitized Documents
To address the challenge of extracting data from non-digitized documents, businesses need to adopt advanced technological solutions that automate the process of recognizing and extracting information from scanned or image-based files.
OCR Studio and SmartDOCS are two leading solutions in this domain, offering significant benefits for enterprises, such as:
OCR Studio automates the process of identifying and extracting data from image-based documents. It leverages Optical Character Recognition (OCR) technology to convert image files into searchable and editable text. OCR Studio is capable of recognizing and extracting information from various types of documents, including those with complex backgrounds, handwritten text, or italicized fonts.
Moreover, OCR Studio supports multiple languages, including Vietnamese, making it ideal for local and international business environments. By using OCR Studio, organizations can easily retrieve data from digitized documents—boosting productivity and enabling faster, more accurate business decisions.
SmartDOCS is a document management system designed to help businesses organize and manage digitized documents effectively. It enables fast and convenient storage, search, and retrieval of information from digital documents.
SmartDOCS can also be seamlessly integrated with OCR Studio to automatically recognize and extract information from image-based documents during the upload process. With SmartDOCS, businesses can manage their digital documents in a way that is secure, reliable, and highly efficient.
→ Learn more: [OCR Studio – A Powerful Data Security Solution for Businesses]
Conclusion
Extracting data from non-digitized documents remains a major challenge for many organizations. It not only creates difficulties in document storage and management but also hinders operational efficiency and slows down critical business decision-making.
To overcome this challenge, businesses must adopt advanced technologies that automate data extraction and enable secure, efficient document storage.
———————————
Smart Solutions – A Digital Transformation Ecosystem
Digital Transformation Division of GMO-Z.com RUNSYSTEM
Website: https://ssolutions.vn/
Hotline: 097 583 0096
Locations: Hanoi – Hue – Da Nang – Ho Chi Minh City – Tokyo
