The kick-off ceremony for the ERP system construction project for Sơn Đại Bàng

The kick-off ceremony for the ERP system construction project for Sơn Đại Bàng has the attention of Mr. Pham Dao Lam - Project Director, representing GMO-Z.com RUNSYSTEM, Mr. Nguyen Ngoc Anh - CEO of the Hanoi General Synthetic Paint Joint Stock Company, Mr. Nguyen Trong Oanh - Project Manager, and project team members from both sides. The Hanoi General Synthetic Paint Joint Stock Company is the leading paint manufacturer in Vietnam, established in 1970. Sơn Đại Bàng has cooperated with leading paint brands in the world, such as PPG (USA), KAWAKAMI & MITSUI (Japan), and provided international quality products that reputable corporations such as HONDA Vietnam, YAMAHA Vietnam, FORD Vietnam, etc. used for painting factories, cars, and motorcycles. Both sides agreed on the project's implementation plan, timeline, and personnel arrangement during the meeting. As agreed by both parties, the ERP Division - the department responsible for enterprise solutions at GMO-Z.com RUNSYSTEM will be in charge of building and developing the ERP solution for Sơn Đại Bàng with subsystems including Sales, Purchasing, Warehouse, and Accounting. The project will be implemented within five months (from 07/2020 to the end of 11/2020).

The project team members from GMO-Z.com RUNSYSTEM and Sơn Đại Bàng have agreed on the project timeline and personnel deployment

Mr. Pham Dao Lam - the project director - stated that he is ready to advise and guide Son Dai Bang on the most suitable and feasible options during the implementation process of the new ERP system

Orientation for implementing an ERP system

Implementing the ERP system is part of Son Dai Bang's plan to increase investment in business technology. The ERP system will help Son Dai Bang synchronize information, transparency, and accurately control data, unified leadership to closely monitor business operations and make timely decisions in system operation. More importantly, the ERP will help Son Dai Bang speed up digitizing data and modernizing work processes. With extensive experience in building ERP systems for a variety of organizations and businesses in various fields such as Kangaroo, Hacaseafood, BaAn, etc., Mr. Pham Dao Lam - the project director - stated that he is ready to advise and guide Son Dai Bang on the most suitable and feasible options during the implementation process to ensure that the transformation process takes place quickly. "The advantage of Odoo ERP is its flexible customization for each specific task, easy-to-use interface, and especially a strong support team. GMO-Z.com RUNSYSTEM is confident that it will bring about significant changes in Son Dai Bang's operation amidst the wave of Industry 4.0. We trust that the project will complete on schedule with the close collaboration of the leadership team and the project team's effort. The ERP system will be operated stably and effectively." With a transparent management process, the implementation of the ERP has been carried out very smoothly, and the production lead time has been shortened. Production and purchasing management has been planned and forecasted more accurately, improving the productivity and supply capacity of the company. The ERP system synchronizes sales from ERP to DMS, helping the company supply goods to the market faster and increasing competitiveness. The implementation of Odoo Enterprise 12 includes modules: Sale, MRP, QC, Inventory, Purchase, and VAS. Salefie software has been integrated, and barcode scanners have been incorporated. With the comprehensive implementation of the ERP system, Hacaseafood has applied and managed its operations entirely on the software, controlling the loss due to the specific nature of seafood operations. The supply chain and sales data on the system have supported the company's management team in predicting the prices of raw materials and goods, supporting more proactive decision-making in operations and production.

Mechanical engineering is considered a key industry of Vietnam's economy. This is an important industry in socio-economic development, as well as the foundation and driving force for the development of many manufacturing industries. Because this is the basic field of manufacturing machinery and equipment, providing tools for other economic sectors.

Many limitations

In the context that the world industry is entering the 4th industrial revolution, in Vietnam the mechanical industry is still lagging behind and lagging behind other countries in the region. Specifically, the mechanical manufacturing industry is still doing manual work, and there are no breakthrough products that bring high competitive value compared to the world. Enterprises have not paid much attention to the application of technology, and integration and linkage are still limited. Investment in new information technology is just adapting and is heavily concentrated from foreign-invested enterprises, and businesses tend to approach positive change. In addition, due to the specificity of the industry that requires high accuracy, solutions are also required that can both manage warehouses and manage separate production stages but still achieve absolute efficiency. This also poses a big challenge for businesses providing digital transformation products and services when receiving assignments.

Applying ERP system to create breakthrough momentum for Mechanical industry

Facing the change of the world, especially after the COVID-19 pandemic, mechanical enterprises need to transform themselves to keep up with the changes. Not only do we have to innovate in terms of machine technology, but management also needs to be optimized. To solve the above difficulties, businesses need the right digital transformation tool to help comprehensively manage all resources, optimize processes, increase business efficiency and bring many opportunities when doing new business. . Currently, GMO-Z.com RUNSYSTEM not only provides ERP solutions but also enhances customer experience through the integration of smart products for digital transformation in businesses such as: SmartOCR – Character recognition and extraction solution, SmartKYC – Customer identification process digitization solution, SmartRPA – Business process automation robot… And ERP helps to integrate all those smart solutions into a comprehensive, compact information system that can be easily accessed by all individuals in the organization. Mr. Pham Dao Lam (ERP project manager of GMO-Z.com RUNSYSTEM) said: “Implementing ERP is a huge investment, not only in money but also in time and manpower. Above all, software written specifically for the mechanical industry must solve problems specific to the mechanical industry. In fact, GMO-Z.com RUNSYSTEM has also "tailored" and embarked on implementing an ERP solution for Ngai Cau Trading and Construction Investment Joint Stock Company to solve many backlog problems in purchasing and sales. , warehousing, production". 

Mr. Pham Dao Lam - Project Manager of GMO-Z.com RUNSYSTEM shared his experience in implementing ERP for manufacturing enterprises.

Ngai Cau Trading and Construction Investment Joint Stock Company is a unit specializing in mechanical processing and hot-dip galvanizing steel columns, anchor bolts, equipment supports, transformer stations, 110-500kV lines, steel beams, grounding equipment, substation equipment and other steel bridge products. Over the years, Ngai Cau has been a reliable partner of Song Da 11 Joint Stock Company, Song Da Construction and Service Joint Stock Company, Hai Phong Lighting and Power Joint Stock Company, etc., and hundreds of other businesses. all over the country. Ngai Cau is gradually applying the ERP tool to internal management, improving work efficiency and quality, with an investment capital for the solution from 1 to 2 billion VND. In this cooperation with GMO-Z.com RUNSYSTEM, the company found that manual and single storage methods between departments using Word or Excel take a long time to synthesize and report with accuracy. is not guaranteed. Since implementing the ERP solution, 100% of the processes and archives have been transparent and clearer. Information between purchasing, warehouse, accounting... always achieves high consistency and avoids many losses. This helps to improve work efficiency and increase competitiveness. 

Leaders representative of GMO-Z.com RUNSYSTEM and Ngai Cau Trading and Construction Investment JSC on the official launch day of the ERP project for the Mechanical industry

Ngai Cau is ready to adapt to advanced ERP solutions, catching up with the trend of digital transformation to build a more and more prestigious brand in the domestic and foreign mechanical markets. This is also a strong transformation of the company to create a premise for other mechanical enterprises to learn and jointly change the face of this field.

Potential for aquaculture development

From 1995 to 2020, Vietnam's seafood production increased sharply, increasing more than 6 times, from 1.3 million tons in 1995 to 8.4 million tons in 2020, an average annual growth of 8%. In which, aquaculture production accounts for 54%, exploitation accounts for 46%. In particular, in the period from 1997-2020, seafood exports increased 11 times, growing at an average annual rate of 10% from 758 million USD to 8.5 billion USD.  Vietnam's seafood industry is still growing strong, promising to be one of the leading export industries in the near future

 

Effective ERP solution for the Fisheries industry

BizConnex ERP is extremely user-friendly software based on specially designed to fit today's aquaculture processes – allowing users to continue to do the same thing, but with cleaner and much better results.

• Collect current crop information quickly (data pond environment, feeding…)

• Continuous control of cost factors in the farming process, thereby minimizing costs and increasing profits</li >

• Daily control of production parameters

• Provides real-time and accurate information on the stock of all items (food, medicine, etc.) )

• Optimize purchasing policy and inventory levels. Manage minimum stock levels and alert when limit is reached.

• Access real-time information quickly, get valuable insights anytime, anywhere, make decisions faster, smarter, with just a web browser or mobile phone.

   

Vietnam Maritime Corporation and a difficult problem with many challenges

Vietnam Maritime Corporation (VIMC) is a company operating in sea and river port transportation business; and business of warehouses, yards, logistics services. When receiving the project, 80% of documents are being stored as hard text. Keeping the habit of physical storage has consumed space and increased data preservation costs for VIMC. In particular, the company's employees face many difficulties in finding and accessing documents when needed. The process of creating, editing and approving documents between the Heads of Departments and officers of the Corporation has been affected by incidents such as paper documents being damaged, lost, or not shared in a timely manner. The limitations of traditional information storage have caused many difficulties in the operation and management of enterprises. For business digital transformation, Vietnam National Shipping Lines Corporation has trusted to choose GMO-Z.com RUNSYSTEM as the unit to implement the project of Archiving and digitizing documents combined with character recognition on Document No. 

 

Representative of GMO-Z.com RUNSYSTEM and representative of Vietnam National Shipping Lines on the day of meeting and project cooperation the main purpose of the project is to create an environment to store project data via cloud computing in order to quickly and efficiently retrieve, search, and share information from anywhere at any time.. Besides, saving costs and helping to preserve and maintain data information for longer.

Excellent document storage and digitization system

Compared with other products currently on the market, Enterprise Document Management System – ECM (Enterprise Content Management) built by GMO-Z.com RUNSYSTEM and complete with integrated OCR core capable of digitizing a variety of input documents, especially Vietnamese handwritten documents. This helps businesses improve the quality and efficiency of information processing in a fast time, handle internal processes and save costs for printing and storage, while ensuring multi-level decentralization. For this project, Vietnam Maritime Corporation (VIMC) evaluated the effectiveness after integrating the SmartOCR solution of GMO-Z.com RUNSYSTEM as very high. Mr. Le Dong, Director of Information Technology Center - Maritime Corporation said:  “Thanks to the digitized storage system integrated with OCR, in the past year, we have digitized and saving more than half of the storage space, creating convenience, speed and saving a lot of working time”.

 

Mr. Le Dong shared about the benefits of implementing OCR core integrated document storage and digitization system developed by GMO-Z.com RUNSYSTEM on VTV4 Newsletter Along with the process of building a digital government, implementing the national digital transformation process approved by the Prime Minister, the digitization of documents is extremely necessary, contributing to building a document ecosystem. number that data can connect and share with each other on the basis of: Safety - Security - Authentication. This project between GMO-Z.com RUNSYSTEM and VIMC is considered an important project, creating a premise for Digital Transformation in Vietnam's sea transport sector. Not only stop at building and developing the system The above Data Storage and Digitization System project is considered as one of the outstanding projects in the field of Software Production and Export of the company in 2021. 

The comprehensive and robust ERP system before the pandemic

Before the consequences of the COVID pandemic, many Vietnamese businesses have been increasing their application of technology in their production and operations, explicitly using ERP solutions. This trend is new in overall business management, especially in the 4.0 business management era. As one of the leading manufacturers of spiral plastic tubes in Vietnam, BaAN is not left behind in this movement to develop and apply information technology. In addition to investing in production machinery systems, BaAN also uses 4.0 software solutions to improve work efficiency and optimize the value it provides. 

The team successfully implemented the Odoo ERP project in BaAn's manufacturing operations.

Beating out a series of other competitors, the ERP Division successfully earned the trust to become a key ERP project implementation partner in BaAn's business digitization process. This will change many old habits and manual, disjointed operations. The system was officially put into practical use in May-June 2020 and is considered a necessary step for production operations as the ERP has solved many of the complex problems encountered by BaAn. Previously, data from departments in the factory, such as production planning, processes, maintenance, inventory, etc., were primarily stored in separate Excel files or manually on paper, causing difficulties in management and search. After implementing the ERP system, all data, notes, command creation, or production results will be integrated into the Odoo ERP. With just one click, all information will be displayed in a general and intuitive way, helping production personnel or managers save considerable time in operation and supervision. 

The survey trip to the Dong Van factory

Regarding quality management, the Odoo ERP system is like a digital library, storing all product quality evaluation results to support users in effortless control, convenient search, and a trace of information anytime, anywhere, when needed. Especially for companies in the manufacturing sector like BaAn, labor safety is always a top priority. Through Odoo, the company can track the maintenance history of equipment and, based on that, schedule maintenance at the right time, ensuring workers' safety and providing replacement options to prevent production delays. Although the Odoo ERP system has only been in practical operation for less than a year, it has made a remarkable breakthrough, flexibly managing working time and cutting costs,...with BaAn's production process to overcome and adapt to the current "post-COVID" situation. 

Employees at the factory have changed their manual work habits to using the Odoo ERP system.

"We are very grateful to the project team members who have been enthusiastic and professional and provided timely and accurate advice throughout their work with BaAn to build the system. In the future, BaAn and GMO will continue to synchronize and complete the modules to apply them to the company's business processes fully." - Ms. Do Thi Xuan (Project Manager, representative of BaAN company) shared. 

The results of the project and the benefits that the ERP system brings

After implementation at BaAN, the ERP system has managed operations seamlessly from the company to its factories and overseas branches, resolving delays and reducing supply lead times to meet the increased demand for orders. The system's model and role-based access have made sales processes more transparent.

- The Odoo Enterprise 12 deployment includes CRM, Sale, MRP, QC, Inventory, Purchase, and VAS modules.

- The system's access control is customized for the CRM and Sale modules.

- The Multi-Company model has been developed. Barcode scanners have been integrated.

Established in 2008, SAPO Technology Joint Stock Company is one of the most widely used management and sales platforms in Vietnam with over 67,000 customers using its services. After over 5 years of struggling with cumbersome and patchy management systems, SAPO has been determined to "break the old, build the new" enterprise management system as part of its digital transformation plan. Once again, the ERP team is honored to receive a nod of confidence from the customer in solving this problem.

 

 

ERP solution selected for long-term development

Before implementing the ERP solution, SAPO had to face many difficulties in data consolidation and financial reporting... The main reason was due to using multiple software systems for each business operation such as DMS, Misa, SAPOShop, and data that had not been tightly unified. The ERP software Odoo was chosen by SAPO to solve these current issues while improving management efficiency for the business. The outstanding advantages that SAPO highly values in Odoo ERP compared to other ERP solutions such as SAP, Oracle, Microsoft, etc. are reasonable implementation costs and modules that can be customized to meet business requirements. The SAPO 360 project began implementation in July 2020 and is expected to officially operate in October 2020. At this stage, SAPO360 will be integrated with the previously self-created DMS software to obtain sales information and perform accounting operations on SAPO360. The ERP Division project team includes ThaoNN (PM), KhanhTD, GiangNH, HuyenTN (BA), LocCT, TruongND, PhuNM (Dev) under the management of Mr. LamPD (Project Director). 

 

ERP - The race against time

Three months is too short of a time for any ERP project, especially for a unit that has built and used its own DMS system for over 5 years like SAPO. To completely change the complicated old DMS model, the project team had to consult, and restructure the process to make it as lean as possible to be able to switch to Odoo ERP. The entire project team held firm to the determination to "only move forward, not backward" and had to build a new business model on the ERP system that met the deadline. On the other hand, SAPO itself is also a unit that has implemented many technology projects, with extensive experience in identifying requirements, setting schedules, and checking progress on a daily basis. Therefore, SAPO always puts forward extremely strict requirements down to the smallest details. The rushed go-live time and strict requirements required the runners to report to the customer every day, working day and night to get the nod of approval from the customer regarding the requirements set, and above all, the success of the project.

Project results

- GMO-Z.com RUNSYSTEM has deployed Odoo Enterprise 13 including subsystems: Sale, Inventory, Purchase, VAS * Integrated with Sapo's current DMS software.

- GMO integrated the new system with the existing system that was in operation to ensure there were no disruptions to business operations until Sapo fully switched over.

- The new Odoo system, after application, solved the overload problem for the management system and still effectively integrated with the system that was in progress.